SharePoint Ate My Documents

How do you ensure you can find documents in SharePoint?

Finding lost documents

So how do you design a library structure to insure you can find documents in SharePoint?  What are the key elements in document scanning to make sure you can find what you put in?  Here is a quick tip list below:

  • Define 5 key columns that will provide for search criteria.
  • Always use capture technology that lets you create folders.
  • Use Full text Optical Character Recognition (OCR) to create searchable PDFs so you can crawl the scanned document text.
  • Always use a date field so you can search based on dates.
  • Always use a custom document naming scheme that combines column information
  • Use advanced features like managed metadata, content types and document sets to provide a deep tiered document definition.

More information on searchability and scanning here:  Document Capture Drives Search

Anything I missed?  Suggestions on making sure SharePoint doesn’t eat your documents?

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Posted in Search, sharepoint
2 comments on “SharePoint Ate My Documents
  1. […] Microsoft SharePoint Posted: August 14, 2012 in Microsoft (Windows OS & Office) 0 SharePoint Ate My Documents « Scanning with Microsoft SharePoint. Share this:LinkedInTwitterDiggBloggerLike this:LikeBe the first to like […]

  2. Only 5 keys column or we can make more than five?

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