Every now and then, a new version of software comes along that just amazes you. In selling Document Management and Capture applications, I am constantly looking for features to help my customers make their processes more efficient. PSIGEN’s PSI:Capture 3.5 is packed with some phenomenal features to help make the scanning and capture process more streamlined, and reduce the time it takes to index scanned documents.
The new version includes OCR Assisted Indexing, or what I will call OAI. OAI allows the user to “point and click” at pertinent information on the scanned document, and automatically populates the index field. For example, a scanned invoice can be quickly indexed by just pointing at the invoice number, invoice date and vendor…no typing necessary. The software takes this function a step further, and can auto-highlight specific information on a document based on a pattern of characters.
Feature detection is a powerful tool that allows the application to intelligently identify features on a page, like say, a logo. This detection allows the ability to separate documents based on certain features, so you can “tag” the first page of every document by the logo in the right corner. No more inserting separator sheets!!! Along the same lines, you can now separate based on zone OCR values, or particular words on the front pages of your documents.
The Zone OCR function in version 3.5 has now been greatly enhanced. The product now includes the ability to anchor, based on a barcode, patch code or from the left corner of the document. This ensures repeatable zoning across scanned documents. You can now images process individual zones to remove lines, and clean up the image before OCR. The image processing enhancements include line removal, autoinvert, and the ability to run them within the Quality Assurance module.
The product now includes Optical Mark Recognition. To give you an example, in playing with the software, I created a SharePoint Routing Sheet for an accounting department. On the routing sheet I have 4 boxes, one for invoice, po, contract and correspondence. When I scan the document, the application will read which box I have checked, and then autopopulate an index field, rename the file, and route it to the appropriate SharePoint Document Library and folder!!! Wow!!
This is just an overview of the high points, but the new version also includes the following: Separation Profiles, Device Profile import and export, PDF/A OCR output, new barcode types, and greatly improved database write/read performance.