More and more organizations are taking the leap into a centralized document repository, through the use of Microsoft SharePoint. SharePoint is an oustanding tool for collaboration, and accels when utilizing Microsoft Office documents. But what happens when you create a SharePoint site that will require the uploading of numerous scanned documents? How can you standardize file naming, metadata population and the overall document imaging process?
One of the best solutions I have found is eCopy ShareScan. eCopy is a document capture solution that can be connected to just about any Multi-Function Copier or Dedicated Scanner. The challenge with traditional scanning solutions is that they usually require dedicated scanner hardware that is connected to a PC. This provides a one to one solution, allowing only the PC user to scan documents. With eCopy, you can provide a one-to-many relationship, and share the scanning capabilities of your copier or scanner with an entire office or department. It has a simple, easy to use touch screen interface that even the most technically challenged user can learn to use. It can provide a rapidly deployable solution, with quick adoption, and low training requirements.
eCopy provides a SharePoint Connector that allows quick integration into any site, with all security in tact, and the ability to require metadata fields. For larger organizations, you can configure one ScanStation, and then publish the configuration to all the others on your network. For more info on eCopy and additional tools, go to What is eCopy? or for other SharePoint Scanning Utilities, click on the following link SharePoint Scanning Utilities.