One of the required attributes for any “scan to SharePoint” solution for document imaging, is the ability to structure scan data dynamically, and provide standardization to the scanning process. Implementing a scanning/imaging solution without the ability to standardize allows users to recreate their paper mess digitally. Interesting new article by CMSWire points out that the major issues with SharePoint are all focused around standardization. Problems listed are:
-Insufficient workflow processes
-Disorganized content
-Lack of an over-arching site creation strategy
An example of a great tool for SharePoint Capture is PSI:Capture for SharePoint. It provides the ability to standardize the structure of SharePoint through folder and file naming convention control, and makes it simple to provide a planned structure to which all users must comply.
